--- title: "Purchase order software to automate approvals and control purchasing in 2026" description: "Automate your procurement process with Fraxion" canonical: https://www.fraxion.biz/features/purchase-order-software url: https://fraxion.getmd.ai/features/purchase-order-software.md last_converted: 2026-08-22T05:38:28.185Z --- ```json { "@context": "https://schema.org/", "@graph": [ { "@type": "SoftwareApplication", "name": "Fraxion", "image": "https://www.fraxion.biz/hubfs/Mercuric/fraxion-procurement-software-logo-color.svg", "description": "Fraxion is a mid-market procure-to-pay platform that helps finance teams control spending before money is committed, automate AP, and extend their existing ERP—without the complexity of an enterprise system.", "brand": { "@type": "Brand", "name": "Fraxion" }, "aggregateRating": { "@type": "AggregateRating", "ratingValue": "4.4", "bestRating": "5", "worstRating": "1", "ratingCount": "193", "reviewCount": "193" }, "review": { "@type": "Review", "name": "G2 User", "reviewBody": "It used to take me a month and a half just to enter invoices; now I can easily get through each one in about three to four minutes. Fraxion pulls in all the details—prices, quantities—so it's much easier to spot mistakes. It's made my job so much easier.", "reviewRating": { "@type": "Rating", "ratingValue": "5", "bestRating": "5", "worstRating": "1" }, "datePublished": "2026-03-12", "author": { "@type": "Organization", "name": "G2" }, "publisher": { "@type": "Organization", "name": "G2" } } } ] } ``` Purchase order software # Control spend before purchase orders are created Strengthen control and compliance by converting approved requests into purchase orders automatically, reducing manual effort and eliminating uncontrolled spend. [See a demo](https://www.fraxion.biz/get-a-demo) ![Fraxion purchase order app shown on two mobile phones](https://www.fraxion.biz/hubfs/Frame%202118392019%20(12).webp) ![Person reviewing purchase order analytics with vendor count and average items-ordered stats](https://www.fraxion.biz/hs-fs/hubfs/Frame%202118392530.webp?width=1148&height=1620&name=Frame%202118392530.webp) Automate purchase orders ## Automate purchase orders and cut processing costs by up to 70% Manual purchase order processing is slow, error-prone, and costly, but procurement automation can reduce PO processing costs by 30–70%, freeing finance teams to focus on higher-value priorities. Fraxion’s purchase order management software automates the entire PO lifecycle, from purchase requisition and approval routing to PO generation, supplier emails, and three-way matching, keeping every purchase tracked, policy-compliant, and fully auditable. With real-time visibility into open purchase orders, committed spend, and budget consumption, Controllers and Finance managers gain the control they need to eliminate maverick spending, reduce invoice discrepancies, and close the books faster. ![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/circle-check.svg) Reduce PO processing costs by 30–70% with procurement automation ![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/circle-check.svg) 100% of system-managed purchases tracked, approved, and auditable ![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/circle-check.svg) Faster PO cycle times from requisition to receipt [Request a demo](https://www.fraxion.biz/get-a-demo) ### Reduce PO creation time and errors Replace time-consuming manual purchase order processes with fast, accurate PO automation that improves speed, accuracy, and control. ### Professional POs in seconds Convert approved and compliant requests into professional, branded purchase orders in seconds. ### Visibility into purchasing Gain visibility into purchasing with analytics and reporting to track and optimize PO performance and spend. ![Purchase request approval](https://www.fraxion.biz/hubfs/11%20Purchase%20request%20approval.webp) Approved requests ## Every purchase order starts with an approved request Improve control, accuracy, and efficiency by creating purchase orders in seconds from approved, budget-aligned, and policy-compliant requests. Approvals can be completed anytime via web, mobile, or Microsoft Teams, ensuring purchasing continues without delays or bottlenecks. - Ensure that all purchases are tracked and linked to authorized vendors - All purchases are subject to budget and policy compliance checks - Attach supporting documents to verify purchase requests - Purchase orders can only be generated from approved requests Speed up your PO process ## Speed up your purchase order process Improve purchasing speed, control, and efficiency by automatically initiating purchase orders once requests are approved, reducing manual effort and delays. For centralized purchasing, strengthen control and accuracy by validating and consolidating approved requests, with the ability to select individual items from a request to build precise purchase orders. For decentralized procurement, eliminate manual work and accelerate processing with automated purchase order creation and automatic email distribution. - **Automated PO creation:** Generate POs in seconds from approved, budget-compliant requests - **Customizable PO templates:** Brand POs with your company’s templates and send vendor-ready PDFs - **Mobile PO visibility:** View, download, and send POs from any device - **PO email automation:** Auto-email POs to vendors as soon as requests are approved - **PunchOut & Catalog POs:** Auto-generate POs from approved PunchOut and Catalog requests - **Change orders and approvals:** Submit and approve PO revisions with full audit trails - **PO analytics:** Track, consolidate, and benchmark your PO process against peers - **PO & ERP integration:** Link POs to invoices and sync with your ERP or accounting system ![Frame 2118392019 (6)](https://www.fraxion.biz/hubfs/website%20rebrand%202026/PURCHASE%20ORDER/Frame%202118392019%20(6).avif) ![Purchase order analytics dashboard with vendor concentration and spend insights](https://www.fraxion.biz/hubfs/Frame%202118392019%20(1).webp) Consolidate & save ## Consolidate purchase orders and save time and costs Improve purchasing efficiency with visibility into transactional spend, open purchase orders, and PO performance. - Improve savings by consolidating open orders by vendor to unlock volume discounts - Gain visibility into purchasing trends by analyzing order volume, value, and vendor performance - Improve purchasing efficiency by benchmarking PO performance against peer insights - Optimize your purchasing cycle with actionable spend insights Receiving & vendor accountability ## Simplify receiving and improve vendor accountability Improve procurement accuracy and control by ensuring goods received match purchase orders, while accurately tracking delivery quantities and improving vendor performance. Fraxion streamlines receiving and vendor rating to reduce errors and strengthen purchasing oversight. - Improve accuracy and control in procurement by generating electronic receipts against open purchase orders and automatically verifying deliveries against original orders - Record delivery details instantly, including quantities, dates, costs, and tracking information, while enabling receiving and over-receiving from anywhere - Strengthen compliance and visibility with centralized receipts, exception alerts, and vendor performance ratings that support better supplier decisions and audit readiness ![Receiving and vendor accountability in the Fraxion web and mobile app](https://www.fraxion.biz/hubfs/Frame%202118392019%20(6).webp) ### Improve accuracy Improve accuracy in PO creation and tracking, from goods or services to quantities, prices, and terms. ### Centralize records Track, store, match, analyze, and audit all POs in one place, with complete transparency. ### Reduce risk POs serve as legal contracts between buyers and vendors, specifying terms and conditions. ### Spend control POs can only be created once purchase requests are approved, on budget, and policy compliant. ERP integration ## Accurate ERP data with controlled purchase orders Improve ERP data accuracy and financial control where integrated, with purchase orders validated in Fraxion before being posted to your ERP for payment, GL posting, and reporting. Fraxion ensures all PO data is complete, compliant, and audit-ready, while your ERP remains the system of record. [Learn more about purchase order software and its benefits →](https://www.fraxion.biz/blog/purchase-order-system-selection-checklist-for-mid-market) ## FAQs ### Why deploy purchase order software? Companies of all sizes implement purchase order software to gain easier, faster, digital processes for creating, managing, and tracking purchase orders, and submitting formal requests to vendors for goods or services. Purchase order software can streamline procurement processes, improve accuracy, reduce costs, enhance compliance, and provide better visibility into spending. ### What are the key benefits of an automated PO process? With procurement software, you gain: - **Efficiency:** Streamlined procurement processes, time savings and reduced manual effort. - **Accuracy:** Improved accuracy in order creation and tracking. - **Cost control:** Better control over spending and budget adherence. - **Compliance:** Enhanced compliance and risk management. - **Visibility:** Real-time visibility into spending and order status. - **Vendor relationships:** Improved relationships with vendors. - **Reporting:** Access to data and analytics for better decision-making. - **Savings:** Cost savings through optimized, approved purchasing and PO consolidation. ### Can purchase order software integrate with other business systems? Yes, Fraxion’s purchase order software enables integration capabilities to connect with ERP and accounting systems as well as e-commerce sites. [Get in touch](https://www.fraxion.biz/get-a-demo) ## Ensure accurate, approved, and auditable purchasing See how Fraxion removes manual inefficiencies and gives you complete visibility and control over your purchase order process. [Book a demo](https://www.fraxion.biz/get-a-demo) ![Auditability of spend](https://www.fraxion.biz/hs-fs/hubfs/Auditability%20of%20spend.webp?width=2000&name=Auditability%20of%20spend.webp)