--- title: "Vendor Management" description: "Approve vendors before any spend is committed, centralize vendor data in one ERP-synced master, track performance, and report on vendor spend, all in Fraxion." canonical: https://www.fraxion.biz/features/vendor-management url: https://fraxion.getmd.ai/features/vendor-management.md last_converted: 2026-09-08T23:36:50.525Z --- ```json { "@context": "https://schema.org/", "@graph": [ { "@type": "SoftwareApplication", "name": "Fraxion", "image": "https://www.fraxion.biz/hubfs/Mercuric/fraxion-procurement-software-logo-color.svg", "description": "Fraxion is a mid-market procure-to-pay platform that helps finance teams control spending before money is committed, automate AP, and extend their existing ERP—without the complexity of an enterprise system.", "brand": { "@type": "Brand", "name": "Fraxion" }, "aggregateRating": { "@type": "AggregateRating", "ratingValue": "4.4", "bestRating": "5", "worstRating": "1", "ratingCount": "193", "reviewCount": "193" }, "review": { "@type": "Review", "name": "G2 User", "reviewBody": "It used to take me a month and a half just to enter invoices; now I can easily get through each one in about three to four minutes. Fraxion pulls in all the details—prices, quantities—so it's much easier to spot mistakes. It's made my job so much easier.", "reviewRating": { "@type": "Rating", "ratingValue": "5", "bestRating": "5", "worstRating": "1" }, "datePublished": "2026-03-12", "author": { "@type": "Organization", "name": "G2" }, "publisher": { "@type": "Organization", "name": "G2" } } } ] } ``` Vendor management # Every purchase starts with an approved vendor, no exceptions. Fraxion centralizes vendor data in one approved vendor master, and requires every new vendor to be vetted and approved before a purchase can be completed. Every change to vendor records is logged automatically, creating a complete audit trail that protects against unauthorized edits and fictitious vendor risk. Vendor compliance is built into the procure-to-pay workflow. [Book a demo](https://www.fraxion.biz/get-a-demo) [Watch 2-min overview](https://www.fraxion.biz/javascript:postMessage({type:) ![Fraxion vendor work center with the approved vendor master](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Vendor%20management/vendor-hero.webp) ![Procurement specialist reviewing an automatically approved vendor agreement](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Vendor%20management/vendor-split-composite.webp) The challenge ## Unmanaged vendors create unmanaged spend In most mid-market organizations, vendor records grow without being managed. AP creates a vendor record mid-invoice to get a payment through. Purchasing requests from whoever quoted last. The vendor master fills with duplicates, stale records, and suppliers no one vetted. Negotiated pricing gets bypassed because employees have no visibility into approved or contracted vendors. The result is financial and reputational risk, duplicate payments, spend scattered across unmanaged accounts, fraud exposure from fictitious suppliers, and no reliable audit trail of how vendors entered the system. ## How it works ### One vendor master: centralized, consolidated, and easy to manage Vendor data lives in a single source of truth, synced with your ERP. Requisitions, purchase orders, and payments all reference the same vendor record, eliminating duplicates, inconsistent data, and payment risk. All vendor fields sit on a single page for faster setup and edits. Every change is logged automatically, with a complete audit trail of who made it and when. ### Vendor approval and onboarding before spend is committed New vendors are submitted, vetted, and approved before any requisition can reference them. Onboarding documents, W-9s, tax details, insurance certificates, and banking information can be captured upfront, with payment terms and banking detail capture reducing the risk of paying the wrong account or missing early payment terms. ### Vendor performance, spend visibility and analytics The vendor dashboard shows committed vs. actual spend, invoice counts, open PO amounts, and a PO vs. invoice comparison, so vendor status is visible without generating a report. Ratings and review visibility provide a clearer basis for vendor selection, and detailed vendor analytics and reporting capabilities inform consolidation decisions and contract negotiations. ### Diversity tracking Tag vendors by diversity certification and report on supplier diversity for board, customer, or regulatory requirements. Every vendor attribute is captured once and reportable on demand. Vendor visibility & control ## Simplify vendor onboarding and selection Fraxion makes it easier to onboard, manage, and select vendors, giving your team the information and control needed to make better purchasing decisions. - See vendor activity at a glance. View committed and actual spend, invoice counts, open PO amounts, and POs versus invoices in one place, without having to generate a report. - Simplify vendor setup and management. Manage vendor information and make changes from a single page, reducing unnecessary back-and-forth. - Make more informed vendor decisions. Ratings and reviews give your team greater insight when selecting vendors to purchase from. - Reduce payment errors. Capture payment terms and banking details accurately to reduce the risk of incorrect payments and missed early-payment opportunities. - Purchase from approved vendor with ease: [PunchOut →](https://www.fraxion.biz/features/punchout-procurement-software) [PunchIn →](https://www.fraxion.biz/features/punchin-procurement-software) [Catalog →](https://www.fraxion.biz/features/internal-catalogs-software) ![Fraxion vendor rating card with rating distribution and issues history](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Vendor%20management/vendor-onboarding-panel.webp) ## “The supplier management and budget visibility have given the procurement team visibility of overall spend.” Lesley-Anne J. Procurement Specialist, Education Management Vendor management ## Turn vendor spend visibility into savings Fraxion helps you manage vendor information, maintain greater control over who employees purchase from, and make it easier to work with approved suppliers. With better visibility into vendor activity and spend, you can identify opportunities to consolidate purchasing, negotiate better terms, reduce risk, and build stronger supplier relationships. ![Fraxion vendor dashboard on a laptop](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/Vendor%20management/vendor-laptop.webp?width=1240&height=681&name=vendor-laptop.webp) ## See Fraxion vendor management in action [Book a demo](https://www.fraxion.biz/get-a-demo) [View integrations](https://www.fraxion.biz/integrations) ## FAQs ### What is vendor management in Fraxion? A centralized, approved vendor master combined with an approval workflow for new vendors, with performance data capturing and reviews. Vendor policy is applied at the point of request, so every purchase starts from an approved supplier. Fraxion’s embedded analytics tool provides detailed vendor spend analysis and insights, within the same platform. ### Can users request from a vendor that isn't approved? No. A purchase request cannot be submitted or approved until the vendor is formally approved in the system. Users can propose new vendors from within the workflow, so legitimate needs move quickly through the approval path rather than around it. ### Does the vendor master sync with our ERP? Yes. Vendor data syncs between Fraxion and your ERP so records stay consistent in both systems, and your ERP remains the system of record. ### How does vendor management reduce fraud risk? Fictitious vendor fraud depends on someone being able to create a supplier record and push spend through it without oversight. Fraxion closes that entry point by requiring every new vendor to be formally approved before they can receive a purchase order or payment. Vendor data is managed centrally with a complete audit trail of every addition and change, when, and what supporting documents were provided. Any changes to vendor banking details or payment terms are logged automatically, so unauthorized edits are visible and traceable. ### How does Fraxion give visibility into vendor spend? Fraxion's vendor dashboard gives finance and procurement teams real-time visibility into committed vs. actual spend, invoice counts, open purchase order amounts, and a PO vs. invoice comparison — per vendor, without generating a report. For deeper insight into vendor activity and spend patterns, Fraxion's embedded reporting and analytics tools provide a comprehensive view of vendor performance, spend concentration, and compliance, without leaving the platform. ## Unmanaged vendors are a fraud risk, a compliance gap, and a missed savings opportunity Fraxion addresses all three, with a managed vendor approval process, centralized vendor data, AI-assisted spend analytics, and performance tracking that gives finance and procurement teams the visibility to manage suppliers strategically. Book a demo customized to your organization’s needs. [Book a demo](https://www.fraxion.biz/get-a-demo) ![Fraxion vendor work center with vendor status counters](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Vendor%20management/vendor-footer-media.webp)