--- title: "Procurement software for schools, colleges, and universities to control budgets and streamline purchasing in 2026" description: "Streamline procurement processes in education with Fraxion" canonical: https://www.fraxion.biz/industries/education url: https://fraxion.getmd.ai/industries/education.md last_converted: 2026-08-16T23:50:35.437Z --- ```json { "@context": "https://schema.org/", "@graph": [ { "@type": "SoftwareApplication", "name": "Fraxion", "image": "https://www.fraxion.biz/hubfs/Mercuric/fraxion-procurement-software-logo-color.svg", "description": "Fraxion is a mid-market procure-to-pay platform that helps finance teams control spending before money is committed, automate AP, and extend their existing ERP—without the complexity of an enterprise system.", "brand": { "@type": "Brand", "name": "Fraxion" }, "aggregateRating": { "@type": "AggregateRating", "ratingValue": "4.4", "bestRating": "5", "worstRating": "1", "ratingCount": "193", "reviewCount": "193" }, "review": { "@type": "Review", "name": "G2 User", "reviewBody": "It used to take me a month and a half just to enter invoices; now I can easily get through each one in about three to four minutes. Fraxion pulls in all the details—prices, quantities—so it's much easier to spot mistakes. It's made my job so much easier.", "reviewRating": { "@type": "Rating", "ratingValue": "5", "bestRating": "5", "worstRating": "1" }, "datePublished": "2026-03-12", "author": { "@type": "Organization", "name": "G2" }, "publisher": { "@type": "Organization", "name": "G2" } } } ] } ``` Procure-to-pay software for education # Simplify budget and spend management in education Procure-to-pay and AP automation for private schools, colleges, and universities, delivering complete budget control, policy compliance, and full auditability across every campus, project, and funding source. [See a demo](https://www.fraxion.biz/get-a-demo) ![Budget control in education](https://www.fraxion.biz/hubfs/Budget%20control%20in%20education.webp) ## Education providers we work with ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/OIP%20(24).webp?width=94&height=50&name=OIP%20(24).webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/OIP%20(8)%203.webp?width=53&height=53&name=OIP%20(8)%203.webp) ![The Hotchkiss School](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/The-Hotchkiss%201.webp?width=147&height=29&name=The-Hotchkiss%201.webp) ![St Stithians College](https://www.fraxion.biz/hs-fs/hubfs/St%20Stithians-1.png?width=3508&height=2480&name=St%20Stithians-1.png) ![GIBS](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/GIBS%20logo%202.webp?width=148&height=42&name=GIBS%20logo%202.webp) ![Burrell](https://www.fraxion.biz/hs-fs/hubfs/Burrell%202-1.png?width=50&height=50&name=Burrell%202-1.png) ![OLG](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/Frame%202118392375.png?width=100&height=35&name=Frame%202118392375.png) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/OIP%20(11).jpg?width=88&height=55&name=OIP%20(11).jpg) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/OIP%20(7)%201.webp?width=155&height=112&name=OIP%20(7)%201.webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/OIP%20(8)%204.webp?width=55&height=48&name=OIP%20(8)%204.webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/OIP%20(14)%202.webp?width=107&height=32&name=OIP%20(14)%202.webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/R-removebg-preview%201.webp?width=101&height=101&name=R-removebg-preview%201.webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/OIP%20(9)%202.webp?width=50&height=50&name=OIP%20(9)%202.webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/R__3_-removebg-preview%20(1)%201.webp?width=158&height=90&name=R__3_-removebg-preview%20(1)%201.webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/INDUSTRIES/OIP%20(25)%203.webp?width=199&height=49&name=OIP%20(25)%203.webp) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/Seal_of_Notre_Dame_Preparatory_(Pontiac%2c_Michigan).png?width=52&height=51&name=Seal_of_Notre_Dame_Preparatory_(Pontiac%2c_Michigan).png) ![Client logo](https://www.fraxion.biz/hs-fs/hubfs/OIP%20(26).webp?width=156&height=37&name=OIP%20(26).webp) ![Client logo](https://www.fraxion.biz/hubfs/OIP%20(6)-4.jfif) ![Education finance leader reviewing request volume and approval-time benchmarks](https://www.fraxion.biz/hs-fs/hubfs/Stock%20images%20for%20website%20and%20social%20(1)%20(1).webp?width=2308&height=2700&name=Stock%20images%20for%20website%20and%20social%20(1)%20(1).webp) From reactive to proactive ## From reactive budget management to proactive spend control Finance and administration teams in private schools, colleges, and universities manage tight budgets, restricted grants, endowments, and multiple funding sources across departments and campuses, often without a dedicated procurement team and with legacy processes that are slow, costly, and difficult to audit. Without real-time purchasing visibility, departments spend freely, grant and endowment allocations go untracked, and budget overruns are only discovered after the fact. ## Why private schools, colleges, and universities choose Fraxion Education finance and administration teams trust Fraxion to replace legacy procurement and AP processes with fast, easy workflows that give finance teams complete budget control, fund tracking, and compliance, across every department, campus, project, grant, endowment, and funding source. ### Easy purchasing from any device, with budget control built in Faculty and staff submit and approve from the web, mobile, or Microsoft Teams, with real-time budget visibility at every approval point. ### Track every dollar Across projects, facilities, IT, marketing, and campus operations: know exactly what’s been spent and what’s left across every department, campus project, renovation, and enrollment campaign. ### Protect grants, endowments, and restricted funds With real-time visibility and complete audit trails across every funding source, giving boards, regulators, and funders the transparency they require. ### Automate AP Eliminate manual invoice processing: reduce errors, prevent duplicate payments, capture early payment discounts, and close the books faster without adding headcount. We frequently see cost reductions, **sometimes up to 20% compared to schools that may pay full price.** Rob Seymour Purchasing Manager, The Hotchkiss School ## How Fraxion supports finance teams in education ![Fraxion and MS Teams integration for requests, bydget review, approvals](https://www.fraxion.biz/hs-fs/hubfs/Fraxion%20and%20MS%20Teams%20integration%20for%20requests%2c%20bydget%20review%2c%20approvals.webp?height=2000&name=Fraxion%20and%20MS%20Teams%20integration%20for%20requests%2c%20bydget%20review%2c%20approvals.webp) Purchasing and budget control ## Fast, simple purchasing for every faculty and staff member Give faculty and staff a fast, intuitive way to purchase and approve from any device, replacing slow, paper-based processes with automated workflows that reduce administrative burden and free up time for what matters most: education. - Submit purchase requests from the web, mobile app, or Microsoft Teams, giving faculty and staff a fast, familiar way to purchase from any location - See real-time budget impact at every approval point, helping finance teams stay on top of spend before it’s committed - Manage travel and expense claims for educational tours, field trips, and campus projects in the same workflow - Configurable, multi-level approval workflows route every request to the right approver automatically - Generate purchase orders from approved requests and email them to vendors within seconds, with no manual processing - Confirm goods received electronically against open POs from the mobile app, on any campus or location [Learn more →](https://www.fraxion.biz/purchasing-workflow) PunchOut and PunchIn ## Less complexity, more time and productivity Give faculty and staff direct access to approved supplier catalogs at pre-negotiated prices, so they can purchase what they need quickly and confidently, while Fraxion routes requisitions, enforces policy compliance, and informs approvals with budget impact reviews. - Shop directly from approved supplier eCommerce sites without leaving Fraxion by using PunchOut integrations to Amazon Business, Staples, Lakeshore, Kaplan, Office Depot, and more - Give faculty and staff a familiar online shopping experience from approved vendors at pre-negotiated prices - Direct all purchasing to approved vendors to capture pre-negotiated rates and volume discounts [Learn more about PunchOut →](https://www.fraxion.biz/punchout-catalog-software)[Learn more about PunchIn →](https://www.fraxion.biz/punchin) ![PunchOut for education supplies](https://www.fraxion.biz/hubfs/PunchOut-1.webp) 50+ PunchOut vendors ![Amazon Business](https://www.fraxion.biz/hs-fs/hubfs/Amazon%20business-1.png?width=185&height=30&name=Amazon%20business-1.png) ![Lakeshore Learning](https://www.fraxion.biz/hs-fs/hubfs/R__4_-removebg-preview.png?width=106&height=38&name=R__4_-removebg-preview.png) ![Office Depot](https://www.fraxion.biz/hs-fs/hubfs/OIP__12_-removebg-preview.png?width=85&height=42&name=OIP__12_-removebg-preview.png) ![Dell](https://www.fraxion.biz/hs-fs/hubfs/OIP__13_-removebg-preview.png?width=38&height=38&name=OIP__13_-removebg-preview.png) ![Staples](https://www.fraxion.biz/hs-fs/hubfs/9FjXgFet9VcH4fXyqvva2j__1_-removebg-preview.png?width=149&height=84&name=9FjXgFet9VcH4fXyqvva2j__1_-removebg-preview.png) ![CDW](https://www.fraxion.biz/hs-fs/hubfs/OIP__14_-removebg-preview.png?width=73&height=73&name=OIP__14_-removebg-preview.png) ![Insight](https://www.fraxion.biz/hs-fs/hubfs/Insight.png?width=147&height=82&name=Insight.png) ![Tech Depot by Office Depot](https://www.fraxion.biz/hs-fs/hubfs/R__3_-removebg-preview.png?width=169&height=34&name=R__3_-removebg-preview.png) ![SupplyWorks, A Home Depot Company](https://www.fraxion.biz/hs-fs/hubfs/supplyworks.png?width=122&height=30&name=supplyworks.png) ![Grainger](https://www.fraxion.biz/hs-fs/hubfs/OIP__10_-removebg-preview.png?width=186&height=55&name=OIP__10_-removebg-preview.png) ![W.B. Mason](https://www.fraxion.biz/hs-fs/hubfs/W_B_MASON-logo-3987F37496-seeklogo.com.png?width=79&height=38&name=W_B_MASON-logo-3987F37496-seeklogo.com.png) ![Spend analysis dashboard with budget, committed, and actual reporting](https://www.fraxion.biz/hubfs/Frame%202118392021%20(5)-1.webp) Spend analysis and reporting ## The reports boards, auditors, and funders need, without the manual effort Track spending across every budget, project, grant, endowment, and fund with the reports boards, auditors, and funders require, without rebuilding data each time. - Easily report on spend by budget, project, fund, or grant - Analyze spending patterns to pinpoint cost-saving opportunities and optimize resource allocation - Make informed decisions and ensure budgets are optimized, maintained, and utilizing financial resources effectively - Maintain clear audit trails and digital records for all procurement activities to ensure transparency and accountability [Learn more →](https://www.fraxion.biz/spend-analytics-software) AP automation ## Faster invoice processing. Fewer errors. Free your AP team from manual invoice processing, automating intake, extraction, and approvals so invoices are processed faster, costs are allocated accurately, and the books close on time without adding headcount. - Capture and process invoices instantly, via upload, email, or drag and drop - Eliminate manual data entry: AI-powered extraction captures line-item data from multi-page and handwritten invoices with 95%+ accuracy - Simplify 2 and 3-way matching by automatically verifying invoices against POs and receipts before payment - Keep AP compliant by using automated approval workflows with policy checks built into every step - Protect against overpayment with exceptions, duplicates, and discrepancies identified and flagged automatically - Batch approved invoices for streamlined, efficient payment processing - Capture discounts and maintain healthy vendor relations by paying early or on time [Learn more →](https://www.fraxion.biz/ap-automation) ![AP automation for education](https://www.fraxion.biz/hs-fs/hubfs/AP%20automation.webp?height=2000&name=AP%20automation.webp) ![The Hotchkiss School case study](https://www.fraxion.biz/hs-fs/hubfs/website%20rebrand%202026/EDUCATION/case%20study%20image.webp?width=422&height=350&name=case%20study%20image.webp) Case study ## How The Hotchkiss School replaced manual purchasing and standardized policies across departments The Hotchkiss School replaced slow, manual purchasing with Fraxion’s automated system, gaining full transparency, compliance, and significant cost savings. PunchOut catalogs and a configured approval matrix let the school standardize policy adherence across every department. [Read the full case study →](https://www.fraxion.biz/success-story-the-hotchkiss-school) ## More control for finance. Less admin for faculty and staff. See how Fraxion helps education finance leaders manage spend, protect budgets, and automate AP for complete visibility, efficiency, and control. [Book a demo](https://www.fraxion.biz/get-a-demo) ![Fraxion purchase orders on mobile](https://www.fraxion.biz/hubfs/website%20rebrand%202026/EDUCATION/Group%201707480452.webp) ## FAQs Frequently asked questions about Fraxion’s procurement software for education. Need more information? ### We don't have a procurement department in our school. How will that impact implementation, onboarding, and best practices? In-house procurement skills are not required. Fraxion is rapidly deployed, and all users can be up and running with minimal training. We work with you to configure charts of accounts, budgets, business rules, and purchasing policies. The system provides the internal controls and automated workflows to achieve spend control, efficiency, and best procurement practices. ### Can we manage IT procurement processes in Fraxion? Yes, Fraxion enables easy standardization of IT procurement processes across locations with centralized control. Submitting purchase or capex requisitions, quoting steps, and multi-level approvals can be configured to manage risk. You can pre-approve purchase requests for your forecasted IT equipment needs at the beginning of the year, subject to approval structures, supplier authorization, policy, and budget compliance. Education faculty and staff can create purchase orders against that approved request for the volumes they need, as requirements arise throughout the year. Tracking costs to assets is also possible and useful in determining when it’s more cost-effective to replace than to repair equipment. ### Can we track expenditure against projects and budgets (e.g., new sporting facilities, campus renovations, etc.)? Yes, you can track expenditure against projects and budgets, and review available and committed spend in real-time before approving or incurring any costs. Reporting on spend by transaction, budget, suppliers, and users is also supported by the system. [Get in touch](https://www.fraxion.biz/get-a-demo) [View integrations](https://www.fraxion.biz/integrations)