---
title: "Success Story"
description: "A procurement software success story in Property Management. Discover how Cube Workspace gained transparency and scalable efficiency with Fraxion."
canonical: https://www.fraxion.biz/success-stories/cube-workspace
url: https://fraxion.getmd.ai/success-stories/cube-workspace.md
last_converted: 2026-08-22T05:39:07.729Z
---

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Success story · Property management

# Cube Workspace unlocks scalable efficiency and spend transparency with Fraxion

Cube Workspace replaced slow, paper-based purchasing and manual approvals with Fraxion’s automated procurement system. With structured approval workflows, full audit trails, and digital documentation, they eliminated unapproved spending, gained complete expense transparency, and now process up to a thousand invoices a month without additional headcount.

[Book a customized demo](https://www.fraxion.biz/get-a-demo)

[Download case study](https://www.fraxion.biz/hubfs/2024%20Case%20Studies/Cube%20Workspace%20Case%20Study.pdf)

![Cube Workspace logo](https://www.fraxion.biz/hs-fs/hubfs/cubeWS_Black_logo-1.png?width=255&height=45&name=cubeWS_Black_logo-1.png)

## Cube Workspace

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/home.svg)
Industry: Property Management
![location-dot](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/location-dot.svg)
Headquarters: South Africa
![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/users.svg)
Employees: 100+

Office space. Overheads. Conference rooms. Office equipment. Ah, the cost of
doing business. For many professionals, startups, and entrepreneurs, the cost
of doing business often stops them from, well, doing business. Fortunately,
there’s Cube Workspace.

With six workspaces nationally, located in Cape Town and Johannesburg, Cube
offers flexible, ready-made, serviced office space for everyone from
freelancers to established companies.

Solo designers can have a physical address and answering service to augment
their virtual office. Small legal firms can have two offices and a conference
room. Makers can network with like-minded peers in co-spaces. Tech companies
can grow from small spaces to larger ones.

Before implementing Fraxion, Cube Workspace struggled with a slow, manual
purchasing process that relied heavily on printed purchase orders, physical
signatures, and repeated document scans. Employees were required to compile
packs of documents and manually submit them for approvals, which often
involved multiple rounds of email or physical hand-offs. The lengthy process
frustrated staff, leading many to bypass approval workflows entirely. This
lack of control resulted in unapproved expenses surfacing after invoices
arrived, forcing Cube to pay unexpected costs. Finance Director Sean Friedrich
described the system as inefficient and prone to errors, creating significant
operational bottlenecks and reducing accountability.

Challenges

### Cube Workspace struggled with:

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/x%20(1)%201.svg)

Manual, paper-based processes

The procurement process required physical purchase orders and manual
approvals, creating inefficiencies and delays.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/x%20(1)%201.svg)

Bypassing approval workflows

Due to the slow approval system, employees often bypassed approvals,
resulting in unapproved expenses that finance was forced to pay.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/x%20(1)%201.svg)

Inconsistent expense control

Lack of oversight led to unexpected expenses and insufficient control over
spending.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/x%20(1)%201.svg)

Time-consuming documentation

The reliance on paper and scanning made it difficult to maintain transparent
records, slowing down financial processes and complicating audits.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/x%20(1)%201.svg)

Scalability concerns

Processing high volumes of invoices manually strained the finance team and
raised concerns about the ability to scale without hiring additional staff.

Solutions

### With Fraxion, Cube Workspace gained:

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/check%20(1)%201.svg)

Automated approval workflows

Fraxion’s configurable workflows ensured that every expense went
through a structured approval process, preventing unapproved spending.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/check%20(1)%201.svg)

Full audit trails

The system created a complete audit trail, providing transparent records for
accountability and easy access during audits.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/check%20(1)%201.svg)

Centralized digital documentation

Fraxion replaced manual paperwork with digital records, making documentation
accessible and organized for faster processing.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/check%20(1)%201.svg)

Systematic spend control

The platform’s spending controls allowed Cube Workspace to set
approval limits and systematically manage expenses.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/case%20studies/icons/check%20(1)%201.svg)

Scalable invoice processing

By automating invoice management, Fraxion supported high transaction
volumes, reducing the need for additional staff and improving efficiency.

## Transparency and peace of mindFraxion gives me more transparency, so I can see everything I need to see. I don’t have to check up on people. So it definitely gives me a lot more time to do other things that I should be doing and allows me a level of peace of mind that the system is doing what it needs to do. I don’t have to rely on people to be amazing because the system is.

Sean Friedrich

Finance Director | Cube Workspace

Results

## The features driving efficiency and savings for Cube Workspace

Improved operational efficiency

The automation of approval workflows and invoice management significantly
reduced the manual effort required to process purchase orders and
invoices, resulting in faster and more efficient financial operations.

Cost control and accountability

By eliminating the risk of unapproved spending, Cube gained better control
over its expenses. The systematic approval process ensured that all
purchases were properly authorized, preventing costly mistakes and
unauthorized expenses.

Scalability without additional headcount

With the ability to handle up to a thousand invoices a month, Fraxion
allowed Cube to scale its operations without the need to hire additional
staff, increasing productivity and reducing overhead costs.

Enhanced audit readiness

Fraxion’s audit trails and transparent records streamlined the audit
process, allowing Cube to quickly access and organize the necessary
documentation for auditors, reducing time spent on manual record-keeping.

Increased financial visibility

The comprehensive reporting and tracking features provided Cube’s
finance team with real-time insights into spending, enabling better
financial decision-making and ensuring full compliance with internal
controls.

Peace of mind

With Fraxion managing the procurement process and ensuring proper approval
for every expense, Cube’s finance director, Sean Friedrich, found
greater peace of mind, knowing that the financial workflows were under
control and that issues could be quickly identified and resolved.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/zap.svg)

#### Efficiency

Automated approvals and invoice processing handle up to a thousand
invoices a month without added headcount.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/eye.svg)

#### Transparency

Real-time spend visibility and full audit trails across every purchase.

![](https://www.fraxion.biz/hubfs/website%20rebrand%202026/Icons/dollar-sign.svg)

#### Cost savings

Structured approvals eliminated unapproved expenses and unexpected costs.

Download case study

## Read the full success story

[Download case study](https://www.fraxion.biz/hubfs/2024%20Case%20Studies/Cube%20Workspace%20Case%20Study.pdf)

![Cube Workspace case study cover](https://www.fraxion.biz/hs-fs/hubfs/Cube1-1.png?width=344&name=Cube1-1.png)

## AP efficiency without additional headcount

## We put out maybe a thousand invoices a month through Fraxion. And I think we’d probably have to hire an additional two people in the department if we didn’t have it.

Sean Friedrich

Finance Director | Cube Workspace

## Book a custom demo

Get in touch to discuss your organization’s requirements, we’ll
customize a demo to your needs.

[Book a demo](https://www.fraxion.biz/get-a-demo)

![Fraxion spend analysis dashboard](https://www.fraxion.biz/hubfs/Group%201707480481.webp)